Group Booking Terms and Conditions
Because you are making a Group Booking, there are additional Terms and Conditions that apply. Please read them and click 'I Accept' below to continue with your booking
General Group Booking Terms
By making a group reservation through Hostelworld.com you agree to the following terms and conditions as set by Hostelworld.com and as set by the hostel in question.
- In order to make a group reservation on Hostelworld.com it is necessary to pay a deposit. The balance is due directly to the hostel according to their payment conditions.
- The booking deposit is non-refundable.
- Please note that any cancellations must be notified directly to the hostel at least 24 hours in advance of your scheduled arrival date, unless otherwise stated in the hostel's conditions.
- Hostelworld.com are not responsible for changes or amendments to your reservation once it has been processed. All correspondence with regard to changes to your booking need to be dealt with directly with the hostel.
- Cancellations for reservations must be made directly with the hostel and must conform with the individual hostels cancellation policy (see below)
- It is your responsibility to pay the balance of your accommodation cost to the hostel in accordance with their payment conditions (see below). Failure to do so may result in your reservation being cancelled by the hostel.
- Individual hostels may have special booking conditions relating to group stays, please read the hostel booking conditions carefully before making your reservation.
Hostel Specific Terms & Conditions
The remainder of the amount due will be charged to your credit card 4 weeks prior to arrival. Should numbers or room selection change, the per person deposit times the number of people who actually travelled will be deducted from the total accommodation charge levvied by the hostel.
Cancellation / No Show & Reduction in Numbers Policy
last cancellation time: 8 weeks before arrival.
Additional Terms and Conditions
LODGING TERMS & CONDITIONS OF THE GERMAN YOUTH HOSTEL ASSOCIATION, BAVARIAN REGIONAL ASSOCIATION FOR
Dear guest of youth hostels in Bavaria,
The German Youth Hostel Association, Bavarian Regional Association – abbreviated to "DJH-LvB" in the following – is the owner or operator of youth hostels in
Bavaria. The employees of the DJH-LvB and the individual youth hostels – abbreviated to "YH" in the following – bring every effort and all their experience to bear in
order to make the stay of your group at the respective YH as pleasant as possible. A contributory role in this respect is played by clear arrangements regarding the rights and
obligations of yourself as a contractual partner of the DJH-LvB and as well as those of the participants in your group, and we thus wish to make the respective arrangements
with you in the form of the following Lodging Terms & Conditions. These Terms & Conditions, insofar as effectively agreed, shall become the contents of the accommodation
contract that you – referred to in the following as the "Group Contracting Party", abbreviated to "GA" – will be concluding with the DJH-LvB in the event of a booking.
These Lodging Terms & Conditions supplement applicable statutory provisions. For this reason please read through these Lodging Terms & Conditions with care
before making your booking. These Lodging Terms & Conditions also apply, insofar as effectively agreed, to accommodation contracts in youth hostels for
which not the DJH-LvB is the contracting party but an affiliate partner of the DJH-LvB. Details of the affiliate partners can be found in the list at the end of these
Lodging Terms & Conditions. In the event of a booking with such an affiliate partner, the designation "the DJH-LvB" shall stand for the respective legal entity
acting as your contractual partner in the respective accommodation contract.
1. Area of application of these Lodging Terms & Conditions; definition and
status of participants
1.1. These Lodging Terms & Conditions, insofar as effectively agreed, apply for the
booking of accommodation for organised groups. A "group" within the meaning of
these Lodging Terms & Conditions is:
a) a plurality of persons concerning whom a contract on occupancy of
accommodation or beds and/or use of other services in a YH is concluded with an
institution, a society, a company or any other incorporated organisation, referred to
in the following as "Group Contracting Party", abbreviated to "GA".
b) an unincorporated plurality of persons referred to as a group in the statutory
provisions of the DJH-LvB, particularly those concerning group membership, and in
invitations to tender and offers; in this case Group Contracting Party ("GA") refers
to the person acting on behalf of the group.
c) every plurality of persons, irrespective of the number of persons involved, legal
capacity or status, concerning whose booking application of these Lodging Terms &
Conditions was expressly agreed; in this case Group Contracting Party ("GA")
refers to the person acting on behalf of the group.
1.2. A person (or persons) responsible for the group – and abbreviated to "GV" in
the following – is a person/are persons that the Group Contracting Party appoints,
and who at the instruction of the GA conduct(s) the negotiations and/or handle(s)
bookings with the DJH-LvB and/or at the instruction of the DJH-LvB
accompany(ies) the group as its responsible leader(s).
1.3. In the event that a GA books group travel, solely the GA and not the individual
participants shall be the contractual partner and the party liable for payment to the
1.4. The participants as members of the group, and abbreviated to "TN" in the
following, have the status of third-party beneficiaries subject to the proviso that the
TN are not entitled to demand the rendering of the contractual services, in particular
the accommodation services, for themselves and/or to modify the contractual
agreements with the GA without the consent or involvement of the GA.
2. Prerequisites for admission in a YH and conclusion of accommodation
2.1. Group membership of the GA in the German Youth Hostel Association or other
association of the International Youth Hostel Federation (IYHF) is a prerequisite for
admission in a YH of the DJH-LvB. Proof of such membership is to be furnished by
the GA on arrival before admission of the TN in the YH. Until membership has been
acquired or proven, the DJH-LvB shall be entitled to refuse use of the
accommodation and the rendering of other contractual services. Should, despite
reminders setting an appropriate time limit, membership not be acquired or proven
by the time of checking-in at the YH at the latest, the DJH-LvB shall be entitled
to terminate the accommodation contract and, in accordance with Secs. 8.6 to 8.11
of these Lodging Terms & Conditions, to charge cancellation costs to the account of
2.2. The accommodation contract is concluded in accordance with the provisions in
Sec. 3 (conclusion of contract) subject to the condition subsequent of proof or
acquisition of such group membership. This means that without provision of such
proof, a contractual claim to accommodation of the TN of the GA in the
booked YH and utilisation of any other contractual services does not exist.
2.3. Information on the requirements for group membership can be obtained by
calling +49/(0)89/922098555 or visiting
www.bayern.jugendherberge.de/Mitgliedschaft on the internet or, on request, can
be provided to the GA by email or fax.
2.4. It is thus incumbent on the GA to ensure fulfilment of the requirements for group
membership in good time before arrival or booking the accommodation and to be in
possession of respective proof of group membership on arrival.
3. Conclusion of contract; travel agents; information in catalogues and
directories; TN with disabilities and reduced mobility
3.1. The following shall apply in principle for initiation and conclusion of contract:
a) The managers of the individual legally dependent YH act in their capacity as the
legal representative of the DJH-LvB regarding conclusion of contract, termination,
cancellation and in all other matters.
b) Travel agents and reservation offices are not authorised by the DJH-LvB to
enter agreements or to provide information or assurances that modify the agreed
contents of the contract, go beyond the contractually promised services of the DJHLvB
or stand in contradiction to the accommodation and/or services description.
c) Information in catalogues and similar directories not issued by the DJH-LvB
or its parent association shall not be of binding character for the DJH-LvB and its
obligation to perform unless, in express agreement with the GA, such information
has been made a component part of the DJH-LvB’s obligation to perform.
3.2. The GA can express his/her interest in a booking in oral or written form to the
DJH-LvB by phone, email or via the internet. This expression of interest is without
any commitment for the GA and serves as the basis for preparation by the DJHLvB
of a quotation that is non-binding on the GA and without engagement for the
3.3. If the GA expresses its consent to this quotation to the DJH-LvB, the DJH-LvB
shall make a firm offer for conclusion of an accommodation contract by forwarding
a respective contract as well as these Lodging Terms & Conditions. The details of
the offer itself and in the description of the YH and the supplementary information
provided in the basis of quotation (catalogues, brochures, internet descriptions),
insofar that these are available to the GA at the time of booking, shall form the
basis of the firm contractual offer made by the DJH-LvB.
3.4. The accommodation contract with the GA shall be legally formed when the GA
accepts the offer by signing the contract and returns it with a stamp or seal and in
the form specified for return, without modifications, additions or any restrictions, and
when this declaration of acceptance reaches the DJH-LvB within the period stated
in the offer.
3.5. Should the declaration of acceptance by the GA contain modifications,
additions or any restrictions in comparison to the contractual offer provided by the
DJH-LvB, in accordance with statutory provisions a contract shall thus not have
been formed. In such cases the DJH-LvB shall at its discretion take one of the
following courses of action:
a) It shall inform the GA that the modifications, additions or other restrictions cannot
be accepted and that the contract has thus not been formed.
b) If the modifications, additions or other restrictions are acceptable to the
the DJH-LvB. it shall issue an express confirmation of acceptance. The contract is
formed with these modifications, additions or other restrictions on delivery of this
confirmation to the GA.
c) The DJH-LvB shall draw up a new copy of the contract and send it to the GA. In
accordance with Sec. 3.4 the contract shall come into force when, subject to this
provision, the GA returns the contract furnished with a legally binding signature
within the specified time.
3.6. The GA should note that pursuant to the statutory provision in Sec. 312b, para.
3, no. 6, German Civil Code, a right of withdrawal following conclusion of
contract does not apply. Agreements regarding variable numbers of participants
and on deadlines for conclusive binding communication of the number of
participants by the GA remain unaffected.
3.7. Insofar that the subject matter of the accommodation contract with the GA
concerns in whole or in part accommodation for guests with health impairments,
disabilities or reduced mobility, the following shall apply:
a) Assuming respective capacities and their actual availability in the respective YH,
the DJH-LvB shall endeavour to accommodate guests with health impairments,
disabilities or with reduced mobility in the YH concerned. However, when asking for
a quotation the GA is strongly recommended to provide precise information on a
form – insofar that a respective form is available to him/her – on the number of such
TN and the type and extent of their existing disabilities, health impairments or
reduced mobility so that the DJH-LvB or the respective YH can determine whether
a stay by this/these TN in the desired YH is possible, also with regard to their
numbers, and whether a firm offer can be made in this respect.
b) If the GA, who expressly is not obliged to provide respective information,
does not wish to provide such information, or should the respective information
become evident from the information voluntarily provided by the GA, the DJH-LvB
may, within the scope of statutory provisions, refuse to make an offer or conclude a
contract in whole or with regard to a certain number of such TN, if regarding the
stated or particular circumstances of the TN, as recognisable to the DJH-LvB,
admission in the YH is not possible because the requested accommodation or
relevant facilities of the YH are not suitable for the TN in the light of his/her/their
specific concerns or because respectively suitable accommodation is not available
in the amounts wished for by the GA. Should the GA not provide such information,
in the case of conclusion of contract the DJH-LvB shall have no warranty obligation
with regard to restrictions that may affect the GA and his/her TN due to
circumstances not known to the DJH-LvB or recognisable to it.
4. Services and changes in services; conference services
4.1. The services owed by the DJH-LvB result solely from the contents of the firm
offer and the contract basis in accordance with Sec. 3.3) of these Lodging Terms &
Conditions. The GA is recommended to make supplementary agreements in
4.2. The following shall apply to room lists and occupancy plans:
a) Without a special express agreement the GA shall have no claim to allocation of
certain rooms to his/her TN, to a certain location of rooms or placement of the
rooms of TN next to or near the rooms of other TN and/or of the GV or the GA. The
foregoing provision shall likewise apply to the allocation and placement of beds.
b) Room lists and occupancy plans of the GA or the GV shall only be binding for the
DJH-LvB or the YH if expressly agreed and if provided within an agreed time
period in complete and readily comprehensible written or text form.
c) The YH shall be reserved the right to unilaterally change occupancy plans and
room lists, also without the consent of the GA or the GV and also directly on arrival
of the participants, insofar that the number and particulars of the participants
(especially with regard to age and sex) have undergone a change in comparison to
the original contractual agreement or that the originally agreed room lists or
occupancy plans have been changed. Beyond that, in the case of compelling
practical reasons the YH shall be entitled to change occupancy plans and room
lists, particularly in the case of damage by natural forces and non-deferrable repair
work, or for any other reason.
4.3. There shall be no claim to a certain size and certain amenities and facilities in
the accommodation allocated to the TN unless an explicit agreement has been
made in this respect or the respective size and amenities do not result from the firm
offer and the agreed room or price category.
4.4. The DJH-LvB or the local YH are not obliged to provide supplementary
services that go beyond provision of the accommodation insofar that this does not
result from the firm offer or an explicit agreement has not been made in this
respect. This applies in particular to the provision of and access to leisure facilities,
catering services, transport services and care and assistance services.
4.5. With regard to amenities, offers, facilities and other services subject to
seasonal restrictions expressly pointed out in the quotation or the quotation basis,
particularly in the internet description or in the YH brochure, the obligation to
perform shall apply only in accordance with these seasonal restrictions.
4.6. Insofar that persons with disabilities, health impairments or reduced mobility are
accepted as TN, there shall be no contractual obligation for the production, creation
and maintenance of certain conditions, functionalities, facilities or circumstances
that are necessary for the respective TN or that he/she desires without an explicit
agreement in this respect. Particular care services for such TN are contractually
due only when this has been expressly agreed or explicitly offered in the basis of
the booking as a general service of the hostel. Applicable mandatory statutory
provisions on obligations regarding the admission of such persons shall remain
4.7. Regarding contractual obligations towards minors, see Sec. 6 of these Terms &
4.8. In the case of conferences the contractual obligation of the DJH-LvB shall,
among other things, consist of provision of the conference rooms in the agreed
amount, size and length of time, and provision of amenities including expressly
agreed technical and other equipment. Without an express contractual agreement,
the provision of facilities (such as an amplifier system, data projector, projection
screen), particular seating arrangements, materials (such as writing implements,
paper) and other services shall not be due.
5. Prices and price increases
5.1. The prices agreed between the GA and the DJH-LvB or the YH shall apply.
5.2. Should the prices for the time period booked by the GA have not yet been set at
the time of conclusion of contract, in accordance with the statutory provisions in
Sec. 315, German Civil Code, the prices set retrospectively by the DJH-LvB for the
respective booking period and the booked services shall apply. Should such prices
deviate to the disadvantage of the GA by more than 10% of the prices applicable at
the time of the booking for the same lodging period and the same scope of
services, the GA shall be entitled to withdraw from the accommodation contract at
no charge. The DJH-LvB shall inform the GA within 2 weeks of setting the
respective prices; on receipt of the information on the set prices the GA shall assert
any possible right of withdrawal against the DJH-LvB without delay.
5.3. Free places, subject to the following provisions, shall solely be granted to
schools insofar as not otherwise expressly agreed:
a) Two free places shall be granted on class excursions with over 22 TN and
involving 20 paying TN and at least four overnight stays with full board. One free
place shall be granted to special needs schools as of 4 overnight stays with full
board, irrespective of the size of the class.
b) The free places shall be granted, insofar that the conditions stated at a) are met,
subject to condition subsequent. A respective credit entry shall be made and taken
into account in the final payment. Accordingly down payments are to be made
without taking the free places into account.
c) Should the prerequisites specified at a) for the granting of free places undergo a
change without the DJH-LvB being responsible for such change, particularly those
concerning reduction in the number of participants or cancellation or termination on
the part of the GA or the participants, with the result that the prerequisites in terms
of the actual number of participants are no longer fulfilled, the claim to free places
shall no longer apply.
5.4. Unless otherwise agreed in individual cases, the DJH-LvB shall be entitled to
require a price increase subject to the following provisions:
a) A price increase amounting to up to 10% of the contractually agreed price can
at an increase in utility costs (water, electric power, natural gas, heating)
at an increase in personnel costs
and at the introduction or increase of taxes and dues insofar that these have
consequences on the agreed accommodation fees.
b) An increase is permissible only if more than 4 months lie between the conclusion
of contract and the contractually agreed start of occupancy and the circumstances
leading to the increase had not occurred before conclusion of contract and were not
foreseeable for the DJH-LvB at the time the contract was concluded. The DJH-LvB
shall inform the GA immediately once the reason for the increase has become
known and shall assert its claim to and explain the reason for the increase.
c) In the case of a permissible increase that exceeds 5% of the agreed basic
accommodation price, the GA may withdraw from the contract without a payment
obligation towards the DJH-LvB. The notice of withdrawal from the contract need
not be made in any particular form and is to be furnished to the DJH-LvB
immediately on receipt of notification of the price increase. To avoid
misunderstandings the GA is recommended to make the notice of withdrawal in
writing or in text form (email).
6.1. In the case of accompanying minors and unaccompanied minors, the obligation
of the DJH-LvB or the YH to perform does not include assumption of a supervisory
duty without an explicit agreement in this respect. The supervisory duty shall be
incumbent on the GV appointed by the GA.
6.2. It is incumbent on the GA to appoint a sufficient number of qualified GV as
supervisors of the TN as the contractual primary obligation. The GA is obliged to
provide the DJH-LvB or the YH the name, address, landline phone no. and mobile
phone no. of the GV at least two weeks prior to the contractually agreed start of
occupancy. If any changes are made regarding the person of the GV, the changed
data must be communicated without delay.
6.3. If in activities in the YH the group of the GA is divided into various smaller
groups, or if part of the group or individual participants stay in the YH within the
context of other activities pursued by other group members, or if under-age
participants are permitted self-reliant activities, the following shall apply:
a) it shall be incumbent on the GA to ascertain that supervision is ensured of the
respective sub-group by a competent person of legal age.
b) If the under-age participants are permitted self-reliant activities, the GA must
obtain respective written declarations of consent from the legal representative(s)
before travel and arrival in the YH and furnish it as proof to the YH.
6.4. Supervisory duty of all under-age participants shall be borne fully and
completely by the GV. This comprises instruction, guidance, monitoring,
supervision and where appropriate reprimands and implementation of concrete
supervisory measures. In this respect the GV shall in particular be responsible for
informing under-age participants in his/her group about local circumstances and
safety hazards, about the rules and regulations provided in the house rules of the
respective YH as well as instructions and bans issued by the hostel management,
and shall ensure that such requirements are adhered to.
6.5. Only persons of legal age may in principle be appointed to act in the capacity of
6.6. The DJH-LvB or the hostel management or an appointee of the YH shall be
entitled to make legal declarations of any kind to the GV, particularly reprimands,
warnings, notices of termination, behavioural instructions on adherence to the
house rules or other declarations, with legal effect for the DJH-LvB and the GA.
6.7. Should the person, qualification or concrete behaviour or omissions of a GV
prove objectively to be inadequate, particularly also with regard to incurred
disturbances to the domestic peace, violation of the house rules, damage to
property, criminal offences or comparable acts, the DJH-LvB or the management of
the YH or an appointee of the YH shall be entitled to demand from the GA
immediate substitution of the GV or deployment of further GV.
7. Payment and rebooking
7.1. The local YH are the collection agents of the DJH-LvB subject to the proviso
that all the rights and obligations set down in the following also apply to the local
YH as the collection agent and representative of the DJH-LvB.
7.2. Regardless of the payment that the GA must require of and receive from his/her
TN for participation in the stay or utilisation of the contractual services, all pecuniary
obligations directly concern the GA as the principal.
7.3. The due date for the down payment and remaining payment shall conform to
the arrangement reached with the GA and if appropriate also noted in the firm offer.
If a particular arrangement has not been made, payment amounting to 50% of the
entire price (including remuneration of all incidental expenses and additional
services) shall become due and must be paid to the local YH at least four weeks
before the start of occupancy; the remaining sum shall become due and must be
paid to the local YH on site on arrival of the group, before occupancy of the
accommodation or beds and utilisation of the contractual services. In individual
cases and subject to express prior agreement, complete payment is required before
the start of occupancy, also in the case of GA with their domicile in Germany.
7.4. In principle and unless otherwise expressly agreed, GA domiciled abroad are
required to remit the entire price (including remuneration of all incidental expenses
and additional services) to the respective YH 4 weeks before the start of
7.5. In the case of all sums, the date on which a sum is credited to the stated bank
account of the respective YH shall apply regarding the timeliness of payment.
7.6. Unless otherwise expressly agreed, neither the DJH-LvB nor the YH are
entitled or obliged to demand of or accept direct payments from the TN of the GA.
The GA must take steps to ensure that the TN make no payments to the DJH-LvB
or the respective YH. This last provision shall not apply to services offered on site
for individual TN for immediate payment.
7.7. In the case of stays of over 1 week, the DJH-LvB may, on expiry of 1 week,
invoice and require payment of the sums for the preceding days of the stay and for
additional services (such as catering services not included in the accommodation
price, additional services or events booked on site).
7.8. Payments may not be made in foreign currencies or by collection-only cheque.
Credit card payments shall only be possible if agreed or if offered by the DJH-LvB
in general through display of a notice. Payments shall not be possible by bank
transfer on departure at the end of the stay.
7.9. If the DJH-LvB or the local YH is ready and able to render the contractual
services and should a statutory or contractual right of retention or right of set-off not
exist on the part of the GA, the following shall apply:
a) Without complete payment of an agreed down payment or other advance
payment the GA shall have no claim to use of the accommodation and utilisation
of the contractual services
b) Should the GA not or not completely make an agreed down payment or other
advance payment despite a reminder from the DJH-LvB setting a time limit, the
DJH-LvB shall be entitled to cancel the contract with the GA and to charge
cancellation costs to the GA’s account in accordance with Sec. 8 of these Terms &
7.10. Following conclusion of contract the GA shall have no claim to changes
regarding the arrival and departure date or the start and end of occupancy, the
room types, the catering type, the length of stay, the booked additional services or
other contractual services (rebooking). Should a rebooking be undertaken at the
wish of the GA however up to 4 weeks before the start of occupancy, the DJHLvB
shall be entitled to charge a rebooking fee of €50.00 per rebooking.
Rebooking wishes expressed by the GA later than 4 weeks before the start of
occupancy can only be fulfilled, insofar that they can be met at all, following
cancellation of the accommodation contract in accordance with Sec. 8 and a
simultaneous new booking. This does not apply to rebooking wishes that only
cause minor costs. Rebooking fees shall not be charged in the case of
changes contractually agreed with the GA from the very outset regarding the
number of participants, the number and kind of beds/rooms and the category
or the catering, insofar that the GA makes such changes within the agreed
8. Cancellation and no-shows; reduction in the booked beds/rooms or in the
number of participants; processing fee; communication of number of
participants; cancellation of conference services
8.1. The GA should note that a general statutory cancellation right or
termination right does not apply with regard to accommodation contracts.
Accordingly a contractual cancellation right on the part of the GA exists only if
expressly agreed with the DJH-LvB. A right to termination or to cancellation by
virtue of commercial custom is expressly excluded.
8.2. An agreed cancellation right can only be exercised by the GA within the time
limit agreed with the DJH-LvB. The cancellation must be made in writing or in
electronic text form.
8.3. A right on the part of the GA to partial cancellation or partial termination or to
reduction with respect to the number of participants and/or booked beds/rooms and
to cancellation of additional services, in particular catering services or other
services, shall only apply insofar as expressly agreed. Sec. 8.2 shall apply
8.4. Irrespective of cancellation rights agreed in individual cases, cancellation can
be exercised by the GA up to 2 months before the day of the start of occupancy,
whereby the time the notification of cancellation is received by the respective YH
shall be decisive. In the event of cancellation later than 2 months before the start
of occupancy, the claim of the DJH-LvB for payment of the agreed accommodation
price including the catering portion and charges for additional services shall remain
8.5. Insofar as not expressly agreed with the DJH-LvB that cancellation, termination
or reduction in number of participants or beds/rooms can be performed at no
charge or in the event that the GA cannot adhere to the agreed time limit, the
following shall apply: the claim of the DJH-LvB for payment of the agreed
accommodation price including the catering portion and the charges for additional
services shall remain valid. This excludes a reduction in the number of participants
of up to 10% of the booked beds/rooms, which if made once shall not prompt an
obligation to payment of cancellation costs.
8.6. In the event of cancellation subject to a fee, the DJH-LvB shall, within the
normal course of its business and with no obligation to particular efforts, endeavour
to achieve other use of the accommodation or beds and other use of the nonavailed
services under consideration of the particular character of the booked
accommodation (such as family room; group room).
8.7. Income accruing from other use of the accommodation or other utilisation of the
services, as well as expenses saved insofar that this is not possible, must be offset
by the DJH-LvB.
8.8. Insofar as justified for factual reasons, in particular late or short-notice
cancellation by the GA or no-shows without notice of withdrawal, the booking levels
in the YH or a poor booking situation due to unfavourable weather conditions, the
DJH-LvB may offer the accommodation and additional services not availed of or
put to other uses, also at lower prices than those agreed with the GA. In this case
solely the respectively lower revenues shall be offset.
8.9. Insofar that the GA does not exercise the right of cancellation agreed in
accordance with Sec. 8.4 or fails to do so with due notice, in accordance with the
percentages recognised in court decisions regarding assessment of saved
expenditures, he/she shall pay the following sums to the DJH-LvB, related in each
case to the entire price of the accommodation services, the additionally agreed
catering services and possible further additional services and incidental costs,
but without taking possible public charges such as visitors tax, into account:
For overnight accommodation without catering 90%
For overnight accommodation/breakfast 80%
For overnight accommodation with breakfast and lunch or supper 70%
For overnight accommodation with breakfast, lunch and supper 60%
8.10. The GA is expressly reserved the right to furnish proof to the DJH-LvB that
the saved expenses are substantially higher than the foregoing allowed deductions
or that the accommodation services or other services have been utilised in another
way or that through another use of the accommodation the DJH-LvB has earned
higher revenue than offset. If such proof is furnished, the GA shall only be obliged
to pay the correspondingly lower amount.
8.11. The foregoing provisions shall likewise apply if the GA or its TN discontinue
the stay for a reason relating to their person (Sec. 537, para. 1, sen. 1, German
Civil Code). Warranty claims of the GA or the TN shall remain unaffected in this
8.12. It is strongly recommended that travel cancellation insurance is taken
8.13. If variable participant numbers and/or beds/rooms have been agreed with the
GA, the GA shall inform the DJH-LvB in writing or in text form of the conclusive
participant numbers or beds/rooms by the agreed date. If such information is not
provided at all or is not provided by the agreed date, the GA may assert its claim for
payments in accordance with Secs. 8.8. - 8.10.
8.14. In the case of cancellation of conference services the following shall apply:
a) The cost-free right to cancellation in accordance with Sec. 8.4 shall also apply
to contracts concerning conference services (in other words concerning the
provision of rooms, technical facilities and catering services). The provision in Sec.
8.5 concerning changes in the number of participants shall apply correspondingly.
b) Should the contractually agreed conference services consist of the provision of
rooms, catering (lunch, break refreshments, snacks) and possible further services,
the cancellation costs, irrespective of the kind and extent of the conference
services, shall amount to 80% of the agreed entire price of all agreed services,
also when all agreed services are individually mentioned in the contract.
c) If, in addition to the conference services, accommodation services are agreed for
conference participants, speakers or other contributing or participating persons, in
deviation from Sec. 8.9 of these Lodging Terms & Conditions the cancellation
costs shall amount to 80% of the entire price of all services, i.e. the conference
services, the catering services, additional services and the accommodation
9. Arrival and departure
9.1. The GA shall have no claim to use of the accommodation or utilisation of the
contractually agreed services by its TN at a specific time on the day of arrival.
Equally on the day of departure there shall be no claim to use of the
accommodation and the facilities of the YH up to a certain time.
9.2. Unless otherwise explicitly agreed in individual cases, the time from which the
accommodation can be used on the arrival day and the latest point for vacating it
on the departure day shall thus conform to the information provided on the
respective YH to the GA in the booking confirmation at the latest.
9.3. The TN of the GA must arrive at the stated or agreed point in time.
9.4. In the event of later arrival the following shall apply:
a) The GA and the GV are obliged to inform the respective YH by the notified or
agreed arrival time at the latest if the group or the individual TN will be arriving late
or wish, in the case of multi-day stays, to not use the booked accommodation until
the next day.
b) If such information is not provided with due notice, the DJH-LvB shall be entitled
to put the accommodation to other use. For the time of non-use the provisions in
Sec. 7 shall apply accordingly.
c) If the GA or GV notifies late arrival, the GA must also pay the agreed
remuneration, also for the non-used accommodation time, minus expenditures
saved by the DJH-LvB in accordance with Sec. 7, excepting when the DJH-LvB is
contractually or statutorily answerable for the reasons of the late arrival and
9.5. The accommodation shall be completely vacated by the TN of the GA by the
stated or agreed time on the departure day. In the event that the accommodation is
not vacated by the specified time, the DJH-LvB may require additional
remuneration. The DJH-LvB reserves the right to assert claims for more extensive
10. Duties of the customer; house rules; exercise of domiciliary rights; no
allowance of animals; general smoking ban; termination by the DJH-LvB
10.1. Regarding the following obligations, the GA shall warrant adherence to these
provisions as the representative of his/her TN. The GA is obliged to reach
respective legally binding agreements with his/her TN and to issue binding
instructions that guarantee adherence by the TN to the following regulations.
10.2. The GA, the GV and the TN are obliged to observe the house rules
communicated to them or displayed as a notice and thus enabling their cognisance
in a reasonable manner.
10.3. The house rules contain provisions and restrictions concerning night silence,
which normally lasts from 22:00 until 7:00. It is incumbent on the GA, the GV and
the TN to obtain information on site about individual regulations on night silence
and provisions governing the same. Exceptions to the provisions on night silence
shall require an explicit agreement with the hostel management.
10.4. The TN are obliged to treat the accommodation and its facilities and all
facilities of the DJH-LvB, insofar as on hand, solely in accordance with their
intended purpose and the house rules and in a careful manner altogether.
10.5. In all YH of the DJH-LvB a strict smoking ban applies on the complete
hostel premises, including the grounds, with the exception of explicitly
designated smoking areas. This also applies to the GV or other staff or
appointees of the GV. In no YH of the DJH-LvB is it permitted to bring alcoholic
beverages onto the premises or to consume alcoholic beverages brought by parties
other than the DJH-LvB onto the premises. Pursuant to statutory provisions for the
protection of minors, only alcoholic beverages purchased in the YH itself may be
10.6. The GV is obliged to check the accommodation of the TN and its facilities on
taking up use of the accommodation and to notify the hostel management or
their appointees immediately of identifiable defects or damage. This obligation also
expressly applies to defects or damage not regarded as a nuisance or impairment
by the GV or the TN if it is objectively recognisable to the GV or TN that uncertainty
may arise regarding when the damage was caused, the responsibility for its cause,
and attribution of the damage to the TN or preceding guests.
10.7. The GV and the TN are obliged to notify the hostel management or their
appointee immediately of occurring defects and disruptions and to demand
10.8. The GA may terminate the contract only in the case of considerable defects or
disruptions. Beforehand he/she shall, by means of a statement that can also be
made to the hostel management by his/her GV, set the DJH-LvB an appropriate
deadline for remedial action, unless remedial action is impossible, or is refused by
the DJH-LvB or the hostel management or if immediate notice of termination is
objectively justified by a particular interest of the GA or the TN recognisable to the
DJH-LvB or the hostel management, or if for such reason, continuation of the stay
is objectively unreasonable for the TN of the GA.
10.9. Bringing animals of any kind onto the premises is in principle not
10.10. The management of the respective YH shall exercise domiciliary rights for the
DJH-LvB. The hostel management is authorised to give warnings, give notice,
impose bans on entering the premises or parts of them and as the legal
representative of the DJH-LvB to make any other legal declarations on its behalf
and to receive legal declarations as its representative and receiving agent. This
applies to the hostel manager and each proxy that he/she authorises.
11. Cancellation and termination by the DJH-LvB
11.1. The DJH-LvB shall be entitled to terminate the accommodation contract after
the start of occupancy without notice if the GA or the GV or the TN, regardless
of a warning given by the management of the YH
a) continuously contravene the house rules,
b) lastingly disturb the domestic peace, other guests, the hostel managers or other
c) jeopardise the safety of the YH, its facilities, that of other guests or of the hostel
d) intentionally or negligently damage the furnishings and fixtures or make improper
use of systems or facilities of the YH, including the grounds and the plantings or
equipment on the grounds,
e) violate the ban on alcohol consumption, the smoking ban or the ban on animals,
f) if the GA, the GV or the TN behave contrary to the contract in another way to an
extent that immediate termination of the contract is justified.
11.2. A warning of termination without notice can be dispensed with if the breach of
obligations by the GA, the GV or the TN is so serious that particularly in the interest
of the other guests and safety (particularly also with regard to the committing of
criminal offences), immediate termination is justified also in consideration of the
interests of the GA or the TN.
11.3. The DJH-LvB shall be entitled to terminate the contract before the start of
occupancy if it is objectively and tangibly expected that the behaviour of the GA,
the GV or the TN would justify termination according to Sec. 11.1.
11.4. If the GA has made false or misleading statements regarding his/her legal
status, the purpose of the association, company or other purpose, particulars of
his/her GV or his/her TN, the cause and purpose of the booking, or other material
circumstances, the DJH-LvB shall be entitled to cancel the contract before the start
of occupancy or to terminate the contract after the start of occupancy if the DJHLvB
would have been entitled to refuse the booking on factual grounds and
pursuant to statutory provisions on learning of the true circumstances.
11.5. If the DJH-LvB terminates or cancels the contract, it shall retain its claim to the
whole accommodation fee; from this however it must offset the value of any savings
in expenses and any benefits possibly accruing through alternative use of nonutilised
services. The provisions in Sec. 8 shall apply accordingly.
11.6. The DJH-LvB shall be entitled to terminate the accommodation contract if
fulfilment of the contract and in particular the stay by the guests will be prevented,
considerably hampered, endangered or impaired due to circumstances beyond the
control of the DJH-LvB, such as in particular, damage by natural forces, official
requirements and bans, illnesses, epidemics or any other cases of force majeure.
The DJH-LvB is obliged to inform the GA immediately of the circumstances that
form the reasons for termination and to give notice of termination. Any payments
already made by the GA shall be refunded immediately. Further claims by the GA
12. Limitation of liability; parking of cars and bicycles
12.1. The liability of the DJH-LvB under the accommodation contract in accordance
with Section 536a, German Civil Code, for damage not arising from injury to life,
body or health is excluded insofar as not attributable to an intentional or grossly
negligent breach of duty on the part of the DJH-LvB or a legal representative or
vicarious agent of the DJH-LvB.
12.2. Pursuant to Sec. 701 ff. of the German Civil Code, the liability of the DJH-LvB
as accommodation host for property brought onto the premises shall not be
affected by this provision.
12.3. The DJH-LvB shall not be liable for defaults in performance in connection with
services merely brokered during the stay as third-party services and recognisable
as such for the GA or the GV or the TN (such as sports events, visits to theatre,
exhibitions, etc.). The same shall apply to third-party services brokered at the
booking of the accommodation insofar that they were expressly denoted as thirdparty
services in the basis of the booking or in the booking confirmation.
12.4. Insofar that the GA, the GV or the TN are provided parking spaces in the
garage of the YH or in the parking area of the YH, also against payment, a
safekeeping contract shall not be formed on this basis. The YH has no duty of
supervision. The YH shall not be liable for the loss of or damage to vehicles parked
or moved on its property, or the contents thereof, or for bicycles, insofar that the
YH, its legal representative or vicarious agent are not responsible for intentional or
13. Particular obligations of the GA and the GV
13.1. The GV, or in the case of several GV at least one GV, is obliged to spend the
whole night in the YH (i.e. during the whole night/sleeping time of the group) during
the complete stay of the group.
13.2. The GA must adhere to all statutory provisions in connection with the stay of
his/her group in the YH, in particular to the provisions for the protection of minors
and to urge his/her GV to adhere to and carry out such provisions.
13.3. The GA should note that a combination of accommodation services and other
services provided by the DJH-LvB with other services, particularly transportation
services that he/she has organised themselves, may mean that his/her event or
services in relation to the TN constitute a package tour within the meaning of
statutory provisions of Secs. 651a to 651m, German Civil Code. The GA him-
/herself alone is obliged to determine the legal situation in this respect where
appropriate and to adhere to the relevant provisions of legislation and jurisdiction.
The DJH-LvB is neither entitled nor obliged to provide legal advice in this respect.
13.4. The GA shall refrain from providing information or assurances to his/her TN
and/or promising them services that go beyond those agreed with the DJH-LvB or
are in contradiction with them.
13.5. The GA and the GV have no authority to issue instructions to the management
of the YH or other employees of the YH.
13.6. The GA should note that unless otherwise expressly agreed, the contractual
services of the DJH-LvB do not include insurance services for the benefit of the
GA, the GV or the TN, such as in particular travel cancellation insurance, travel
curtailment insurance and liability insurance for damage to third parties caused by
the GA, the GV or the TN.
14. Statutes of limitation
14.1. Contractual claims lodged by the GA against the DJH-LvB under the
accommodation contract for damage arising from injury to life, body or health
including contractual claims for damages for pain and suffering attributable to an
intentional or grossly negligent breach of duty on the part of the legal
representatives or vicarious agents of the DJH-LvB shall fall under the statutes of
limitation within three years. The same shall apply to claims for compensation for
other losses attributable to a grossly negligent breach of duty on the part of the
DJH-LvB, or an intentional or grossly negligent breach of duty on the part of its
legal representatives or vicarious agents.
14.2. All further contractual claims shall fall under the statutes of limitation within one
14.3. The limitation period according to the foregoing provisions shall begin with the
end of the respective year in which the claim arose and in which the GA became
aware of the circumstances giving rise to the claim and in which the DJH-LvB as
the liable party became aware of or without gross negligence on its part, should
have become aware of said circumstances. If the last day of the limitation period
falls on a Sunday, on a general public holiday recognised as such by the state at
the place of declaration, or on a Sunday, such day shall be replaced by the next
14.4. If negotiations are in progress between the GA and the DJH-LvB in respect of
the lodged claims or the circumstances giving rise to the claim, the limitation period
shall be suspended until such time as the GA or the DJH-LvB refuse to continue
the negotiations. The aforementioned limitation period of one year shall become
effective 3 months following such suspension at the earliest.
15. Choice of law and venue
15.1. The contractual relationship between the GA and the DJH-LvB shall be
governed exclusively by German Law. The same shall apply to the further legal
15.2. The GA may only file a legal action against the DJH-LvB at the latter's place
15.3. For legal action brought against the GA by the DJH-LvB, the residence of the
GA shall be decisive. For legal action brought against GA who are merchants, legal
entities of public or private law or with their residence or habitual abode abroad, or
whose residence or habitual abode is not known at the time of the institution of
legal proceedings, the place of business of the DJH-LvB is agreed as the place of
15.4. The foregoing provisions shall not apply if and to the extent that nonmandatory
provisions of the European Union or other international provisions
pertinent to the contract with the GA contain deviating regulations to the benefit of
© These Lodging Terms and Conditions are protected by copyright. Rainer
Noll, lawyer, Stuttgart, 2013
German Youth Hostel Association, Bavarian Regional Association
Mauerkircherstr. 5, 81679 Munich
Tel. +49(0)89/92 20 98-0; Fax +49(0)89/92 20 98-40
VAT ID no.: DE129515074; email@example.com
Authorised representatives of the Management Board: Michael Gößl, Winfried
Associations Register no.: VR 4127 at the register court in Munich
A list of all affiliate hostels and their contracting parties is provided as follows.
- Augsburg YH, Unterer Graben 6, 86152 Augsburg; contracting party: Verein
Augsburger Gesellschaft für Lehmbau, Bildung und Arbeit e. V.
- Bad Kissingen YH, Alte Euerdorfer Str. 1, 97688 Bad Kissingen; contracting
party: Stiftung Sudetendeutsches Sozial- und Bildungswerk, Alte Euerdorfer Str.
1, 97688 Bad Kissingen.
- Bamberg YH, Jugendgästehaus am Kaulberg, Unterer Kaulberg 30, 96049
Bamberg; contracting party: Stadtbau GmbH Bamberg, E.T.A.-Hofmann-Platz 2,
- Benediktbeuern "Don Bosco" YH, Don-Bosco-Straße 3, 83671 Benediktbeuern;
contracting party: Salesianer Don Boscos Benediktbeuern, St. Wolfgangs-Platz
10, 81669 Munich.
- Benediktbeuern "Miriam" YH, Bahnhofstraße 58, 83671 Benediktbeuern;
contracting party: Provinzialat der Don Bosco Schwestern, Schellingstr. 72,
- Dinkelsbühl YH, Koppengasse 10, 91550 Dinkelsbühl; contracting party:
Municipality of Dinkelsbühl, Segringer Str. 30, 91550 Dinkelsbühl.
- Forchheim "Don Bosco" YH, Don-Bosco-Str. 4, 91301 Forchheim; contracting
party: Salesianer Don Boscos Benediktbeuern, St. Wolfgangs-Platz 10, 81669
- Hof YH, Beethovenstr. 44, 95032 Hof; contracting party: Integra Hof e. V.,
Sedanstr. 17, 95028 Hof.
- Hohenberg YH, Auf der Burg, 95691 Hohenberg; contracting party: Stiftung
Sudetendeutsches Sozial- und Bildungswerk, Alte Euerdorfer Str. 1, 95688 Bad
- Ingolstadt YH, Friedhofstraße 4 ½, 85049 Ingolstadt; contracting party:
Municipality of Ingolstadt, Kulturamt, 85047 Ingolstadt.
- Landshut YH, Richard-Schirrmann-Weg 6, 84028 Landshut; contracting party:
Municipality of Landshut, Jugendamt, 84026 Landshut.
- Mühldorf am Inn YH, Friedrich-Ludwig-Jahn-Str. 19, 84453 Mühldorf; contracting
party: Municipality of Mühldorf, Stadtplatz 21, 84453 Mühldorf.
- Pullach "Schwaneck Castle" YH, Burgweg 4-6, 82049 Pullach, contracting party:
Munich County, Mariahilfplatz 17, 81541 Munich.
- Rothenfels YH, Bergrothenfelser Str, 71, 97851 Rothenfels; contracting party:
Vereinigung der Freunde von Burg Rothenfels e. V., Bergrothenfelser Str. 71,
- Schweinfurt YH, Niederwerner Str. 17 ½, 97421 Schweinfurt; contracting party:
Arbeitsförderungszentrum (afz), P. O. Box 40 04, 97408 Schweinfurt.
- Spalt "Wernfels" YH, Burgweg 7-9, 91174 Spalt; contracting party: CVJM
Landesverband Bayern e. V., P.O. Box 71 01 40, 90238 Nuremberg.
- Straubing YH, Friedhofstraße 12, 94315 Straubing; contracting party: Municipality
of Straubing, P.O. Box 03 52, 94303 Straubing.
- Waldmünchen YH, Schloßhof 1, 93449 Waldmünchen, Jugendbildungsstätte der
KAB und CAJ gGmbH, Schloßhof 1, 93449 Waldmünchen.
Wirsberg YH, Sessenreuther Str, 31, 95339 Wirsberg; contracting party: County of
Kulmbach, Konrad-Adenauer-Str. 5, 95326 Kulmbach.
Abbreviations: GA: Group Contracting Party; GV: Person(s) responsible for the
group; TN: Participant(s)
The following group types are <em>not</em> accepted by this hostel: <strong>Holiday with Friends, Stag/Hen/Bachelor Party</strong> If you have misrepresented the type of group you are booking for, your booking may be cancelled by the hostel.
no springbreak or party groups.
Any cancellations resulting from agreement to these terms and conditions under false pretences will result in loss of deposit.
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